Accounting Information System, popularly known as the AIS, is a system of storing, collecting and processing used by financial offices for maintaining the records. AIS are designed to handle multiple account information with additional functionalities as auditing, financial additions, mathematical operations and reporting, management accounting, tax calculations.
Generally, an Accounting Information System uses multi-tier architecture. The user is presented with the processing and data management in the application at specified “layers” of data. This information is then viewed by the functional user of the application in a number of ways- by web browsers, cloud storage files, client systems or by mobile devices as well. The entire system however, relies on a centralized data-bank, where all the data is stored in specific databases. The main points which should be kept in mind to successfully run AIS architecture efficiently are:
- Subsystems should be designed so as to maximize the achievement of the goals of the organization concerned.
- Data-redundancy should be kept in check.
- The application should provide adequate options to check entity resources so that they may be transformed into visual implementations and decisions can be made on the resources, events and agents.
The system is designed on integration of all the recorded data available. The architecture is designed so as it defines the following variables:
- Relationship between the different entities.
- Structural Constraints.
- Operational Constraints.
The steps to implement AIS are as follows:
- Detailed Requirement Analysis: The user should know the reason of using the system.
- Systems Design: The system should be specifically designed to cater the need.
- Training: Users should be properly trained.
- Documentation: Documentation operations are important since the data is to be stored carefully for future responses.
- Data Conversion: Data conversion operations are important involving mathematical calculations as well.
- Launch: The application should be flawless. It should be trial run, checked, processed before launching.
- Tools: Online and offline resources should be adequately available for planning strategically, the information systems and aid of financial forms for determining specific needs.
- Support: Customers of the application should have scope of getting required services whenever they face a bottle-neck situation and need any help.